With CarDATA Online, the monthly and annual reporting capability allows companies to quickly provide updated expense budget information. Details can be broken down to the various divisions and groups that are assignable in CarDATA. Both fixed and variable costs can be assessed to provide relevant information for better decision making.

CarDATA Online will prepare a monthly report detailing any employees that may require a quarterly W2 adjustment. CarDATA Online keeps track of employee reimbursements and automatically calculates any possible situation that will result in a tax adjustment. This keeps employees informed of possible future adjustments.

CarDATA Online provides several administration tools that result in instant updates to reports. These tools are designed to save both the administrator and the CarDATA Online Driver valuable time with simple input screens as well as advance reminders when mileage input deadlines are approaching or driver status has been changed.

This system visually tells both the driver and the administrator an individual's status for reimbursement and if further action is required to receive their vehicle reimbursement.

CarDATA Online has several automated email alerts to ensure drivers, managers and administrators receive timely alerts to required processes. The following email alerts are delivered:

• Mileage entry reminder
• Manager mileage approval notice after driver 'lock' date
• Password login codes and resets are automatically sent to the recipient
• Payment process reminder notification to the client administrator

This tool allows for payments to drivers to be adjusted for pro-rating requirements such as the addition of new drivers in the middle of a month. A single click process can deliver instant changes to all reports including driver payment history and payroll processing reports.

CarDATA Online tracks and reports the actual date a driver's insurance expires. CarDATA provides the system to track and monitor the actual insurance policy coverage for every driver every year.

Monthly reports and historical views can be used to assess the amount of time employees spend behind the wheel. This information can then be used to re-assess territory or market assignments and determine if changes could deliver a more productive workforce.

These reports are also useful for understanding potential employee dissatisfaction. The system provides monthly and annual reports tallying the total number of business miles travelled by your employees. The amount of time employees spend behind the wheel for work travel can translate into job dissatisfaction and this is useful to understand before your top contributors start looking for a new job.