Across North America

Why Choose CarData


Founded in 1999 with the purpose of developing the most efficient and user-friendly vehicle reimbursement programs, CarData Consultants provide precise and accurate solutions for the modern mobile workforce. With cutting edge technology and “best in class service”, CarData creates strong reimbursement plans unmatched in their accuracy.

What is it?

The CarData service is the most efficient and accurate reimbursement program to date. The precise calculations and customized allowances are specifically tailored, and based upon numerous parameters including legal and licensing criteria, vehicle lifecycle information, territorial standards, and operating cost expenditures. CarData services save money by reducing and eliminating the disparity between actual and theoretical expenses.

How it works?

There are four main principles guiding CarData plans:

  1. IRS Compliance allows companies to improve ROI, by negating payroll taxes on reimbursements.
  2. Behavior Neutral programs mean that driving more business miles (or less miles) produces no financial incentive or penalty; thinking about reimbursement is not a factor when deciding to make that next sales call.
  3. Reimbursements are defensible, fair, and accurate.
  4. User friendly cloud computing increases efficiencies for both drivers and administrators.

These in combination with calculations from CarData’s SMART DATABASE yield a superior reimbursement platform.


Risk Mitigation

CarData’s Special Services Division manages the risk products of Insurance Policies and Driver Licensing reviews. Annual declarations are supplemented by inspection of coverage at each policy renewal, ensuring an end-to-end full year risk reduction profile.


CarData uses Driver Tutorials for a quick, concise, and comprehensive education in how to use the VRP; it is available 24/7. Client Administrators receive one on one training. The aim is to get users up to speed, so they can get on with their jobs.

Tax Free Reimbursements

By eliminating the tax paid on reimbursements, both the employer and employee can realize savings.


Key Features


Robust data tables for all vehicle expenses

Mobile Mileage Entry

Driver remote access to CarData Online and managers for month end review

Real-time Updates

Administrators have full control, updates are in real-time

Cloud Computing II

Second generation SaaS with increased scalability, performance and security

What Our Clients Are Saying

At first, we were reluctant to move away from fleet management. We saw it as an integral part of our corporate culture and also thought of it as recruitment leverage. Unfortunately, after one of our vehicles was involved in a DUI it became clear that the program was simply too risky to maintain. CFO, Oil & Gas Business

Get the Information You Need:



Are employees being overpaid and underpaid with the government rate?

...Save Money


Flat Rate Allowance

Are market gas prices number of business miles being considered?

...Improve Accuracy


Company Cars

Is it time to ‘get out of the car business’?

...Manage Risk Better


Fixed & Variable Rates

Recognized as the most cost-effective option by Corporate America, government and associations.

...Be IRS Compliant