1.866.550.5188

Across North America

Cost-Effective Vehicle Reimbursement Program

Pinpoint Accuracy

How SMART DATABASE™ keep plans on track

At CarData, our vehicle reimbursement programs are strengthened by the CarData Online application. Within CarData Online, the proprietary database is operating. This robust database is called SMART DATABASE™.  The pinpoint accuracy of the database allows CarData Online to provide a streamlined VRP solution that keeps costs and administrative tasks at a minimum, and influences neutral driving behavior along with satisfied employees.

CarData’s SMART DATABASE™ ensures that a company’s vehicle reimbursement program is accurate, cost-effective, and defensible to drivers. The database consists of specific costs and expenses for all driver locations down to zip level. The expense data-files include:

  • New vehicle price lines for cars and pickup trucks
  • Resale vehicle values
  • Mileage bands in 5,000 increments
  • Maintenance and repair expenses
  • Insurance premiums
  • License fees
  • Daily gas prices
  • And local taxes

When information about individual driver territories is entered into CarData Online, the SMART DATABASE™ calculates reimbursement specific to each driver’s territory. Vehicle selections and Business Use Percent (BUP) are determined for each business job function. Four additional parameters are calculated by the CarData SMART DATABASE™: Vehicle Lifecycle Parameters, Vehicle Legal and Licensing Parameters, Vehicle Operating Parameters, and Driver Territory Adjustment Parameters.

To learn more about CarData’s SMART DATABASE™, contact us at 1-866-550-5188 or email info@cardataconsultants.com.

What Our Clients Are Saying

At first, we were reluctant to move away from fleet management. We saw it as an integral part of our corporate culture and also thought of it as recruitment leverage. Unfortunately, after one of our vehicles was involved in a DUI it became clear that the program was simply too risky to maintain. CFO, Oil & Gas Business

Get the Information You Need:


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Cents-Per-Mile

Are employees being overpaid and underpaid with the government rate?

...Save Money

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Flat Rate Allowance

Are market gas prices number of business miles being considered?

...Improve Accuracy

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Company Cars

Is it time to ‘get out of the car business’?

...Manage Risk Better

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Fixed & Variable Rates

Recognized as the most cost-effective option by Corporate America, government and associations.

...Be IRS Compliant